Necessary documents for the application of annotation and registration

Published in Apr 09, 2015 06:18 PM Updated in Nov 30, 2020 09:23 PM

Contributors: Ana Paula Melloni, Célia Luzia Pinheiro, Dirceu Teruya

Attention: The General Coordination of Technology Agreements, as of January 1, 2017, will only receive the filings for the application of annotation of contracts and invoices, and other petitions through the Electronic Petitioning of Technology Agreements of the e-Contratos System, as determined in Article 6 of Resolution No. 170/2016.

The e-Contratos System is available on the INPI website at https://gru.inpi.gov.br/contrato/.

Annotation and Registration Application Form

The access to Application Form is made through the e-Contratos System, through the GRU number ("nosso número" (our number)) for the intended modality.

The login of the Individual registered in INPI as “Advogado ou Pessoa Física com instrumento de procuração” (Attorney or Individual with power of attorney) shall be used.

All fields shall be filled in with the information contained in the document to be recorded and/or registered.

Dated and signed justification letter (optional)

The justification letter is intended to formalize the application for annotation and registration with the INPI.

The justification letter can also be used for the submission of relevant information regarding the contract and/or the invoice, and for the submission of clarification or justifications necessary for examining the applications and petitions.

The justification letter is not of mandatory submission, but if submitted, it shall be dated and signed, identifying (full name) and qualifying (position held) the signatory.

Brazilian Federal Revenue Collection Slip (GRU)

The GRU and proof of payment shall be sent. The payment slip is issued in "Emita a GRU" (Issue the GRU), in the Acesso Rápido (Quick Access) of the INPI main page (www.inpi.gov.br).

It is essential to pay the GRU before carrying out the protocol.

Pay attention to issue the GRU with the correct intended service, according to the Remuneration Table, as the system does not allow the use of paid guides for different services.

Power of attorney

According to Resolution No. 170/2016, powers of attorney shall be digitalized from the original copy.

The power of attorney where the applicant company grants powers to the responsible representative (Individual holder of the CPF of the login used to access e-Contratos), is mandatory.

If the contract, addendum or invoice is signed by representatives, a specific power of attorney must be sent with the express powers granted for the practice of such act, under article 661 of Law 10,406/02.

If the power of attorney is issued abroad, it shall be notarized (recognition of the authenticity of the foreign party's signature by the notary public of that country) and consularized or apostilled, as of August 14, 2016, for the member countries of the Hague Convention, pursuant to Decree No. 8,660/2016.

Contracts, additives or invoices

The applicant shall present the document to be recorded, scanned from the original, according to Resolution No. 170/2016.

For documents issued in a foreign language, translations (simple or sworn) shall be sent, including notary texts. If a sworn translation is presented, it must be sent scanned from the original copy, according to Resolution No. 170/2016.

Strikethrough or adulterated documents will not be accepted.

The documents submitted for annotation and/or registration must contain the place and date of execution, and the signatories shall be identified and qualified by indicating the position held in the company.

If the power of attorney is issued abroad, it shall be notarized (recognition of the authenticity of the foreign party's signature by the notary public of that country) and consularized or apostilled, from August 14, 2016, for the member countries of the Hague Convention, pursuant to Decree No. 8660/2016. Exception for countries with agreements that do not require legalization or apostilling.

If signed in Brazil, the contracts shall contain the signatures of two duly identified (full name) and qualified witnesses (Brazilian document number).

Registration Form

The Registration Form shall be submitted to all Brazilian companies that appear as assignee in a contract. Access to your Form is made through the e-Contratos system, from the GRU number issued with code 422, exempt from payment.

At the end of the Registration Form protocol in the e-Contratos system, a file number will be issued. After the analysis, the user will be notified of the validation or not, through the registered email (more details click here).

The Registration Form is valid for 2 (two) years from the date of validation and shall be updated every period, or whenever there is any change in the company's data and information.