Tender 01/2025 – Refurbishment of the Embassy of Brazil in London

2025 PROCUREMENT PLAN

In 2025/2026, a tender process is being planned for the refurbishment of the Grade-II listed building at 14-16 Cockspur Street, London SW1Y 5BL. Once the building has been refurbished, it will house, besides the Embassy and the Permanent Representation, the Consulate-General of Brazil in London, which is currently located at 3 Vere Street, in rented premises. The works will involve the replacement of the infrastructure systems (MEP — Mechanical, electrical and plumbing), the preservation of the historical heritage of the building and the adaptation of the internal spaces, in order to efficiently accommodate the consular functions required to assist the Brazilian community in the UK. The refurbishment schedule envisages the publication of a call for bids in the first quarter of 2025, and the start of the works before the second half of 2025, with a total duration of 12 to 15 months. More details will be published in due course.

Em 2025/2026, planeja-se realizar licitação para a reforma do prédio tombado, próprio nacional, que hoje abriga a Chancelaria da Embaixada do Brasil em Londres e da Representação Permanente do Brasil junto aos Organismos Internacionais em Londres. Com as obras, o edifício reformado deverá acolher, além da Embaixada e da Representação Permanente, o Consulado-Geral, hoje localizado em 3 Vere St, em imóvel alugado. A obra prevê a substituição de parte da infraestrutura, com a instalação de novos sistemas hidráulico, elétrico e de refrigeração, o que permitirá a preservação do patrimônio histórico do prédio da Chancelaria, além de adaptar os espaços internos, de modo a acomodar, de forma eficiente, as funções consulares de atendimento à comunidade brasileira no Reino Unido. O cronograma prevê publicação de edital no primeiro trimestre de 2025 e início das obras antes do segundo semestre de 2025, com duração de 12 a 15 meses. Mais detalhes serão publicados oportunamente.

INVITATION TO BID: Tender 01/2025 – Refurbishment of the Embassy of Brazil in London

The Embassy of Brazil in London is pleased to release the Invitation to Bid (ITB)/Tender Process no. 01/2025 for the refurbishment (RIBA 2-7) of our Grade II Listed Building, located at 14-16 Cockspur St. For further information, please see the tender document and its annexes below.

Invitation to bid (Tender document)

Annex I – Basic Project

Annex II – Feasibility Study Report  |  Annex II - A  |  Annex II - B  |  Annex II - C

Annex III – JCT 2024 Design and Build Contract / Schedule of Amendments

Annex IV – Annual Contracts Plan

Annex V – Declaration Qualification Model

Annex VI – Proposal Form

Annex VII – Planning Application Process with Westminster Council (Planning Application 25/00356/LBC)

17/3/2025: AMENDMENT to INVITATION TO BID: Tender 01/2025

The Embassy of Brazil in London, in the exercise of its powers, hereby publishes an addendum related to Clause 5.3.1 of Invitation to Tender nº 01/2025, as follows:

Where it reads:

5.3.1 These classified companies will then be invited to present, in the face-to-face session at the auditorium or by video, orally, successive bids, which will be considered as a new price proposal.

Should read:

5.3.1 These classified companies will then be invited to present, in the face-to-face session at the auditorium or by video, orally, successive bids, which will be considered as a new price proposal.

5.3.1.1 To avoid ambiguity, successive oral bids for a "new price proposal", as described in clause 5.3.1 of the ITB, shall be limited to price reductions only. No modifications to the original proposal’s technical aspects (quality/quantity) or scope, as defined in clause 4.1, will be permitted.

19/3/2025: AMENDMENT to INVITATION TO BID: Tender 01/2025

The Embassy of Brazil in London, in the exercise of its powers, hereby publishes an additional file to Tender nº 01/2025: "Existing MEP Drawings and 2021 MEP Report", henceforth named Annex II - A

20/3/2025: AMENDMENT to INVITATION TO BID: Tender 01/2025

The Embassy of Brazil in London, in the exercise of its powers, hereby publishes an additional file to Tender nº 01/2025: "Preliminary Cost Analysis/Items Description - Feasibility Report", henceforth named Annex II - B

24/3/2025: AMENDMENT to INVITATION TO BID: Tender 01/2025

The Embassy of Brazil in London, in the exercise of its powers, hereby publishes an additional file to Tender nº 01/2025: "Fire Risk Assessment 2012", henceforth named Annex II - C

24/3/2025: The Embassy of Brazil in London also publishes answers to all Requests for Clarification (Q&A) received so far. As a reminder, according to clause 1.9 of the ITB (Tender Timeline), Requests for Clarification may be sent up to 5 PM on March 25th, 2025.

27/3/2025: The Embassy of Brazil in London hereby announces that the bidding session for ITB 01/2025, regarding the refurbishment of the Embassy Building, will take place at 10:00 AM on Friday, 28 March 2025. The session will be open to the public, who may attend in person at 14-16 Cockspur St, and also streamed online. A livestream link will be published on our website (https://www.gov.br/mre/pt-br/embaixada-londres/invitations-tender) shortly before the session begins for those interested in participating virtually.

28/3/2025: The following is the livestream link to follow the opening session for ITB 01/2025 today at 10am, regarding the refurbishment of the Embassy Building: https://teams.microsoft.com/l/meetup-join/19%3ameeting_NDMyMzMxMmYtYjExYS00YjM5LWFlOTYtYmM0MzFmMjE0ODk1%40thread.v2/0?context=%7b%22Tid%22%3a%221272f4a0-ac4d-4206-b681-ca561e418018%22%2c%22Oid%22%3a%22794fad79-a824-4abe-938a-235ecf946898%22%7d

1/4/2025: MINISTÉRIO DAS RELAÇÕES EXTERIORES / EMBAIXADA DO BRASIL EM LONDRES / COMISSÃO ESPECIAL DE LICITAÇÃO

AVISO DE RESULTADO: JULGAMENTO, CLASSIFICAÇÃO DAS PROPOSTAS E ANÁLISE DOS DOCUMENTOS DE HABILITAÇÃO DO EDITAL Nº 01/2025

A Embaixada do Brasil em Londres, por meio da Comissão Especial de Licitação, torna público o resultado das fases de julgamento, classificação das propostas e habilitação da Licitação nº 01/2025, referente ao processo nº 09617.200126/2024-94, cujo objeto é a escolha da proposta mais vantajosa para execução da reforma do edifício próprio nacional em 14-16 Cockspur St., conforme condições, quantidades e exigências estabelecidas no Edital e em seus anexos. A obra prevê a substituição de parte da infraestrutura, com a instalação de novos sistemas hidráulico, elétrico e de refrigeração; a preservação do patrimônio histórico do prédio da Chancelaria; e a adaptação de espaços internos, de modo a acomodar, de forma eficiente e segura, o Consulado-Geral do Brasil para atendimento à comunidade brasileira no Reino Unido no mesmo imóvel.

Segue, abaixo, quadro com a classificação final das licitantes, com propostas aprovadas:

O arquivo em pdf da Ata de abertura que contém a análise, o julgamento e classificação das propostas de Preços, pode ser consultado no seguinte LINK.

Os autos encontram-se com vistas aos interessados na Embaixada do Brasil, em 14-16 Cockspur St, SW1Y 5BL, Londres - Reino Unido.

2/4/2025: MINISTRY OF FOREIGN AFFAIRS / EMBASSY OF BRAZIL IN LONDON / SPECIAL BIDDING COMMITTEE

NOTICE OF RESULT: EVALUATION, CLASSIFICATION OF PROPOSALS AND QUALIFICATION DOCUMENT ANALYSIS – TENDER NOTICE No. 01/2025

The Embassy of Brazil in London, through the Special Bidding Committee, hereby announces the results of the evaluation, classification of proposals and qualification phase of Tender No. 01/2025, related to Process No. 09617.200126/2024-94. The purpose of this process is to select the most advantageous proposal for the renovation of the embassy-owned building at 14-16 Cockspur St., in accordance with the conditions, quantities, and requirements set out in the Tender Notice and its annexes. The project includes the partial replacement of infrastructure, with the installation of new hydraulic, electrical and air conditioning systems; the preservation of the historical heritage of the Chancery building; and the adaptation of internal spaces to efficiently and safely accommodate the Consulate General of Brazil, to attend to the Brazilian community in the United Kingdom within the same premises.

Below is the final ranking of bidders with approved proposals:

The PDF file of the translation of the Opening Minutes, containing the full evaluation, judgment and classification of the price proposals, can be accessed via the following LINK.

The official records are available for consultation by interested parties at the Embassy of Brazil, at 14-16 Cockspur St, SW1Y 5BL, London - United Kingdom.

15/4/2025: CONTRACT SUMMARY

Call for Tenders No. 001/2025. Administrative Procedure No. 09617.200126/2024-94.

Contracting Party: EMBASSY OF BRAZIL IN LONDON.

Contracted Party: ADVANCED INTERIOR SOLUTIONS (AIS) Limited, Company Number: 0143 1977.

Object: Renovation of the listed, embassy-owned building, located at 14–16 Cockspur Street. The renovation aims to: (a) improve energy efficiency through the adoption of new mechanical, electrical and plumbing (MEP) systems, resulting in a reduction in ongoing monthly expenses; (b) preserve the historical heritage of the listed property; and (c) adapt part of the internal areas to safely and functionally accommodate the Consulate-General for the provision of services to the Brazilian community in the United Kingdom.

Result of Tender No. 01/2025. Legal Basis: Law No. 14,133/2021 of 1 April 2021 and Administrative Ruling No. 463 of 4 May 2023, issued by the Brazilian Ministry of Foreign Affairs.

Execution Period: 15 months.

Total Value: GBP 8,250,000.00.

Date of Signature: 15/4/2025

15/4/2025: EXTRATO DE CONTRATO

Edital Nº 001/2025. Processo administrativo Nº 09617.200126/2024-94.

Contratante: EMBAIXADA DO BRASIL EM LONDRES.

Contratado: ADVANCED INTERIOR SOLUTIONS (AIS) Limited, número de registro 01431977;

Objeto: ‘Reforma do prédio tombado, próprio nacional, localizado em 14-16 Cockspur st. Com as obras, o edifício reformado prevê: a) maior eficiência energética, com a adoção de novos sistemas mecânico, elétrico e hidráulico (MEP) e consequente redução de gastos mensais correntes; b) preservação do patrimônio histórico do imóvel tombado; e c) adaptação de parte dos espaços internos, de modo a acomodar, de forma segura e funcional, o Consulado-Geral para atendimento à comunidade brasileira no Reino Unido.

Resultado da Licitação nº 01/2025. Fundamento Legal: Lei nº 14.133/2021 de 1º de abril de 2021 e Portaria Nº 463, de 4 de maio 2023 do MRE. 

Prazo de execução: 15 meses. 

Valor global: GBP 8,250,000.00.

Data de assinatura: 15/4/2025