ADMINISTRATIVE ASSISTANT FOR ADMINISTRATIVE DEPARTMENT

Full-time employment

KEY RESPONSIBILITIES:

· Perform assigned tasks and duties in the required department;

· Prepare different reports, analysis, surveys, contracts, and documents;

· Perform written translation of different documents and oral translation at the meetings;

· Maintain archives of files;

· Prepare different telegrams;

· Perform assigned tasks and duties in the Consular Department of the Embassy;

· Provide information and assistance on consular matters via phone and e-mail;

· Provide in person consular services in the Embassy;

· Prepare consular reports;

· Prepare telegrams on consular matters;

· Keep and maintain archives of consular department

REQUIREMENTS:

· C1 level in Portuguese, C1 level in English, and B2 level in Ukrainian;

· Complete secondary education;

· Legal authorization for residence and work in Ukraine;

· Computer proficiency (MS Office365, Teams, office equipment).

· General knowledge of Brazilian consular service;

· General knowledge about current affairs in Brazil and Ukraine;

· Stress resistance;

· Ability to work under pressure;

· Ability to multi-task;

· Ability to deal patiently and tactfully with people of different national and cultural backgrounds;

· Ability to quickly resolve conflicts;

· Being a team-player along able to work independently understanding the situations when an initiative should be taken;

· Strong administrative and problem-solving skills;

· Strong time management and organizational skills and ability to prioritize workload;

· Proficiency in technology, tools and applications;

· Ability to communicate moderately complex matters clearly and concisely;

· Ability to perform detailed work, work of a confidential nature;

COMPANY OFFER:

Gross salary — UAH 55303.65

Working hours: 40 hours a week

Vacation: 30 days a year

A yearly bonus as 13th salary

INFORMATION FOR THE TEST:

As for topics that may appear on the exams, it is recommended to read the Post Administration Guide (GAP), as well as current Brazilian press reports.

The GAP can be accessed at https://www.gov.br/mre/pt-br/acesso-a-informacao/institucional/copy5_of_GAP2022Reviso20260127.pdf

The deadline for selective process: 20/03/2026

The qualified candidates will be invited for an interview and test.

Please send you CV and letter of recommendation to: administ.kiev@itamaraty.gov.br

ADMINISTRATIVE ASSISTANT FOR ADMINISTRATIVE DEPARTMENT