ANNOUNCEMENT OF JOB VACANCY FOR THE POSITION OF ADMINISTRATIVE ASSISTANT (2024)

In accordance with Decree No. 1,570, of July 21, 1995 and the Ordinance of the Minister of State for Foreign Affairs, of September 12, 1995, and with Law No. 11,440, of December 29, 2006, which provide for the selection process for hiring Local Assistants, the Selection Committee appointed by the Ambassador of Brazil in Jakarta makes public that the inscriptions for the selection process for hiring of Administrative Assistant (AA) and formation of reserve register will be open from May 8 to May 22, 2024, as provided in this Notice.

1. Hiring Regime

Local Assistant is an employee hired locally by the Embassy of Brazil in Jakarta to provide full-time technical, administrative or support services. The Labor Relations of the Local Assistant with the Embassy of Brazil in Jakarta are governed by the Indonesian law.

2. Employment

The hiring will be for the role of Administrative Assistant (AA), who performs tasks of administrative, consular, cultural and secretarial nature of medium level in the Chancellery of the Embassy.

2.1. Assignments

The approved and qualified candidate will perform the following tasks:

• Assistance to the Brazilian and foreign public: in person, by telephone, by electronic mail, or by other means;

• Provide consular assistance through traveling consular missions and visits to Brazilians in hospitals, prisons or other locations outside the Embassy's premises;

• Process and issue consular documents;

• Write official documents in English and Bahasa Indonesia, using Microsoft Office programs, with emphasis on Word and Excel;

• Preparing agendas, carrying out secretarial duties, updating the database, creating and updating spreadsheets in Excel and other systems, answering the phone, contacting Indonesian companies and public bodies, international bodies, foreign representations and embassies, and any other related tasks, in addition to being responsible for processing and filing official documents, writing reports, minutes of meetings and other official documents, among other duties;

• Protocol (control of entry and exit of official communications) and ceremonial (organization of official visits, meetings, events and receptions);

• Perform activities in the administration sector and auxiliary services of accounting and financial control (in particular with regard to payment, termination or renewal deadlines);

• Monitoring of budgetary and financial balances, using the relevant IT resources;

• Regular dialogue with service providers and suppliers, in particular with regard to carrying out market research for the acquisition of goods and services; and

• Organize and keep in order the printed and electronic files under one’s responsibility.

The employee may occasionally be asked to perform duties other than those described above, as well as to occupy another role within the same employment category.

The candidate must work 40 hours per week, from 8:00 to 17:00, with one hour for lunch, from Monday to Friday. Exceptionally, you may be required to work at different hours.

2.2. Salary

The gross salary will be IDR 17,976,094.75 (seventeen million nine hundred seventy-six thousand ninety-four Indonesian Rupiah and seventy-five cents) per month, upon which there will be applied the discounts stipulated by the Indonesian law.

3. Application requirements

3.1. Deadline: May 22, 2024, at 12:00 (noon)

3.2. Requirements

The Applicant:

a) Must be an Indonesian citizen or a permanent resident authorized to work in the Republic of Indonesia;

b) Must be at least 18 years of age (as demonstrated by an ID, driver’s license, passport or birth certificate);

c) Must have a University degree or similar according to the Indonesian Education system;

d) Must submit a Curriculum Vitae or resume and one or more letters of reference or recommendation;

e) Must submit an up-to-date criminal record;

f) Brazilian citizens must also meet the following requirements:

- be a permanent resident and authorization to work in the Republic of Indonesia;

- be up-to-date with requirements for military enlistment registration;

- be up-to-date with voting obligations;

- be fluent in Bahasa Indonesia; and

- submit a statement that the applicant does not hold a position or job with the Brazilian government, either in Brazil or abroad.

3.3. Address for submission of application form and other required documents

The applicant must deliver, no later than May 22, 2024, at 12:00 (noon) — by email (brasemb.jacarta@itamaraty.gov.br) or in person at the Embassy’s reception area (office hours - Monday to Friday, from 9:00-14:00) - the original application form (available at the bottom of this Announcement), duly completed and signed, together with copies of documents described under item 3.2, letters “a” to “d” (in case of Brazilian candidates, also “f”) to the following address:

Brazilian Embassy
Wisma Mulia 2 27th floor – 2701
Jl. Gatot Subroto No. 40, Jakarta Selatan, 12710

All correspondence related to this selection process must clearly contain the sender's name, address, telephone number and e-mail address.

Application Form - Administrative Assistant

4. Evaluation

4.1. Profile Selection (1st stage)

The Selection Committee will review the qualifications, profiles, and experiences of the applicants based on the documents submitted. The Embassy of Brazil shall not accept incomplete documents or documents delivered after the deadline.

The Selection Committee reserves the right to reject any applicant whose qualifications are not deemed compatible with the job on offer based on the documents submitted. The criteria to be analyzed include academic background and vocational training (including in languages other than Bahasa Indonesia and English), professional experience and recommendations from former employers.

The final result of the profile selection process will be announced, likely on May 23, 2024, and posted on the Embassy’s website (https://www.gov.br/mre/pt-br/embaixada-jacarta). Candidates whose applications are accepted will also be informed by email.

Administrative Assistant - Profile Selection (1st stage) - Result

4.2. Qualification Test (2nd stage)

Applicants whose applications are accepted shall take a written test to check the candidate's ability to translate texts and interpret texts in both Bahasa Indonesia and English. The test will assess Bahasa Indonesia and English proficiency and general knowledge relevant to the vacancy.

During the test, no consultation or communication between the candidates is allowed, nor will any kind of equipment be allowed.

The test will run for four hours. Applicants must answer the questions with a black or blue ballpoint pen, and the candidate's name or any other identifying sign of the authorship of the test may not appear on the answer sheets. The test that shows any sign that allows its identification will be disqualified.

Date: May 25, 2024, Saturday, 9:00 to 13:00

Place: Embassy of Brazil

There will be no second opportunity to take the tests, and applicants who fail to show will be automatically eliminated from the selection process.

The final result of the second stage of qualification selection process will be announced, likely on May 29, 2024, and posted on the Embassy’s website (https://www.gov.br/mre/pt-br/embaixada-jacarta). Applicants approved will also be informed by email.

Administrative Assistant - Qualification Test (2nd stage) - Result

4.3. Interview (3rd stage)

Candidates considered approved in the written test will be called for an oral test to demonstrate fluency, through an interview with an examining board established for this purpose.

The interview will be conducted by the Selection Committee, in which their English and Bahasa Indonesia proficiency and general knowledge will be assessed.

Date: May 31 to June 5, 2024. Applicants will be informed of their interview times in due course

Place: Embassy of Brazil

5. Notification of hiring decision

The result of the selection process will be announced on June 7, 2024, and posted on the Embassy’s website (https://www.gov.br/mre/pt-br/embaixada-jacarta).

Administrative Assistant - Selection Process Result

6. Medical Examination

In order to be hired, the selected candidate must present a certificate of physical and mental fitness, issued by a qualified professional in Indonesia. The costs arising from this requirement are the sole responsibility of the candidate.

7. Period of validity of the selection process results

The results of the selection process will be valid for twelve (12) months after the results are announced. During this time, other candidates deemed qualified may be offered employment, if and when a vacancy occurs in the employment category for which they applied.

8. Additional Information

Additional information, not included in this Announcement, may be requested by email (brasemb.jacarta@itamaraty.gov.br). Minor omissions will be resolved by the Selection Committee.