Request for proposals 1/2026 - Relocation Services - Maputo

The Consulate General of Brazil in Boston invites international moving companies to participate in the Bidding Process 01/2026 for door-to-door international removals/relocation contract of household goods from one member of the Boston Consulate staff (consignee) that was assigned to serve in Maputo, Mozambique.

2. In order to schedule a inspection visit of the goods at the consignee’s residence and receive a copy of the mandatory “Price Quotation Form”, intererested companies shall contact the Tender Commission by e-mail message to administra.boston@itamaraty.gov.br.

3. Once ready, both the service proposal letter and the “Price Quotation Form” must be addressed to the Tender Commission and delivered in a sealed envelope at the Consulate General of Brazil in Boston – 175 Purchase Street, 02110, Boston, MA - OR sent as attachment by e-mail to administra.boston@itamaraty.gov.br.

4. The service proposal must include all following items:

4.1. Services at origin:

a) dismantling of the furniture, wrapping and packing of all items using new cartons, bubble-wrap pack for fragile items, and wooden crates when needed;

b) marking/identification/numbering of all boxes;

d) inventory for the contents of each package;

e) picking up of the items at a single address location;

f) loading of all items on an exclusive container;

g) arrangements for parking permission (if required);

h) shuttle service and hoisting equipment (if required);

i) hauling to the port of departure;

j) storage for up to 30 days;

k) customs formalities and documentation (bill of lading).

4.2. Terrestrial and/or Ocean Freight:

a) booking arrangements with shipping line;

b) transportation charges to port and ocean freight, including dock fees, terminal handling charges, and other applicable charges;

c) customs clearance fees and port costs.

Note: The moving company must provide full data (name, address, telephone/mobile phone) of the terrestrial/ocean freight company and send a copy of the Bill of Lading (or the correspondent terrestrial document) to the Consulate as soon as the document is available.

4.3. Services at the destination:

a) local charges at the destination;

b) destination agent’s complete service charges;

c) delivery of the items at a single address location;

d) unloading and unpacking of all items;

e) reassembly of all items dismantled at the origin;

f) removal of the debris (preferably on the day of delivery);

g) returning of the empty container to the port/warehouse.

Note: The moving company must provide full data (name, address, telephone/mobile phone) of the moving agent at the destination.

4.4.Insurance:

a) covering all risk, door-to-door service (percentage at estimated value), according to the itemized valuation list provided;

b) the insurance limit shall be informed by the Tender Commission.

Note: The moving company must provide full data (name, address, telephone/mobile phone) of the insurance company.

4.5. Storage and Handling Charges:

a) storage and handling charges for 30 days of deposit at the origin.

Note: The moving company must provide full data (name, address, telephone/mobile phone) of the warehouse company.

5. In case consignee requires that part of his/her household is not taken into consideration for the bid, companies must provide two separate proposals so that one includes all household items and the other one that considers the consignee choosing.

For bid price calculation purposes, the reduced shipment bid must exclude the volume/weight of the items that may pottencially not be shipped from the original full shipment amount.

6. Proposals must be submitted by 04/10/2026. Any proposals received after such day will be disregarded. Proposals timely received will be evaluated at the Boston Consulate on 04/13/2026, at 10:00 am. Bidding companies may request that a representative be present during the proposal evaluation meeting.

7. According to the Brazilian Law, proposals that meet the all required criteria will be submitted to Foreign Office Headquarters in order to determine the winning bid. Headquarters may request further details from bidding companies. Once headquarters names the winner and approves the signing of the contract, all bidding companies will be contacted regarding the bidding result.

8. The criteria to choose the winner will be the lowest price for the same service (in case two or more companies submit exact lowest bids, the Commission reserves the right to pick the winner contract by lottery).

9. Proposal pricing must include all of the following items:

a) any restriction of materials or goods to enter/leave the country, according to their customs regulations;

b) the estimated transportation time from the origin to the destination;

c) withholding taxes;

d) transhipment charges;

e) port taxes, wharf taxes, dock rates;

f) inspection fees;

g) extra customs taxes;

h) duties;

i) special release antinarcotics (if necessary);

j) unloading, unpacking, uncrating of the goods and placing it inside the destination residence of the consignee (all the eventual difficulties to access the residence at origin/destination must be considered, for example the use of stairs, balconies, etc. to the removal or setting up of furniture);

k) insurance charge covering door-to-door move (value of percentage of the itemized valuation list, to be provided by the consignee);

l) weight and total value (please refer to the packing list, with the values per items);

10. The Tender Commission will disregard proposals that do not include the “Price Quotation Form” dully filled, listing all prices according to the required breakdown.

11. Terms of Payment:

a) 50% of the total invoice upon presentation of the “Bill of Lading” (or the correspondent terrestrial document) and,

b) 50% after final delivery of the goods.

12. Any request for extra charges will only be considered for those circumstances that could not be foreseen at the time of the signing of the contract.

13. By submitting its proposal to the Tender Commission, the bidding company acknowledges its compliance with all the terms of this RFP.

Boston, 20/03/2026

Tender Commission

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